Holloway Build construction bid proposal

The deal

A general contractor bidding a $3 million, three-level fit-out for a company that has to keep working through the build.

What the buyer needed to see

That staff could keep working, and exactly which weeks each level would be out of use.

What we built

• A section drawing of the three floors as the cover
• Four phases against a 28-week site schedule
• Risk and logistics where a facilities team looks first
• A matching PDF of the bid

Lab time was the fear under every clause

The buyer is a biomedical company whose scientists keep working through the build, and cost came fourth in its brief. Three sentences from that brief open the page word for word, on bench days, cold storage and noise before six. Priya, the head of workplace, wants every team’s seat by week. Daniel, the CFO, asks what could move the $3.0 million. Teo, the facilities manager, asks what gets switched off and when. The last chapter is for all 410 people on levels 12 to 14, with a button for where you sit today.

A section drawing you can drag

The cover is a building section because a facilities team reads sections every week. Drag it through all 28 weeks, January 11 to July 19, and it shows which level is being built, where people sit and what happens that weekend. The question that sinks a fit-out at a town hall is where someone sits in March. Priya can screenshot week 9 into an all-staff email.

Two rejected sequences, with their numbers

Holloway priced the job three ways and shows all three. Starting on 12 adds two weeks, $118,000 and about four lost bench days. Rebuilding 13 in place means renting lab space across town, with nine bench days lost, three extra weeks and $236,000 more. Going 14, then 13, then 12 loses none. A scroll then runs 24 hours above the labs on a Tuesday in week 4, with a decibel reading at the bench against the 55 dB daytime limit.

A ledger for Daniel, a list for Teo

Daniel switches on each risk and sees what reaches his budget against a suggested $150,000 contingency. The unknown stays visible, the ceilings on 13 nobody has been above yet, with a $60,000 provisional sum outside the fixed price. Teo gets seven shutdowns and four moves, all on Saturdays, so he can book the insurer and the landlord’s engineer in November.

Signed on a title block

The page ends where a drawing gets approved on site. What gets signed is one contractor at a fixed $3,000,000, on the sequence that protects lab time. Signing by November 20 keeps the cold room order on time and starts site work January 11, and the second button books a site walk first.

The detail that does the work

Two of three floors stay open for the whole build, stated on the cover.